Cropredy Village Hall

Hiring Agreement/Booking Form

 

Date: Click or tap here to enter text.

 

PARTIES:

 

(1)  The Village Hall named in clause 1.2 acting by its management committee (“Village Hall”).

 

(2)  The person or organisation named in clause 1.3 (“Hirer”).

 

AGREED as follows:

 

1.     In consideration of the hire fee described in clause 1.4, the Village Hall agrees to permit the Hirer to use the premises for the purpose described in clause 1.5 for the period(s) described in clause 1.1. The details inserted in sub-clauses 1.1 to 1.6 below are terms of this agreement. This Hire Agreement includes the Standard Conditions of Hire which can be found on the Village Hall website at https://www.cropredyvillagehall.org.uk/Booking/

 

1.1  Date(s) and time required:

Date(s) of Booking: Click or tap here to enter text.

Start Time: Click or tap here to enter text.

Duration of Hire (hours): Click or tap here to enter text.

 

1.2  Village Hall

 

(a)	Registered Charity No:	304288
(b)	Authorised Representative:	Mr Ray Moss
Address:		8 Creampot Close, Cropredy OX17 1NX
Telephone Number:		01295 750505

 

1.3  Hirer:

(a)	Name:	Click or tap here to enter text.
(b)	Organisation:	Click or tap here to enter text.
(c)	Name of Organisation’s Authorised Representative:	Click or tap here to enter text.
	Postal Address:	Click or tap here to enter text.
	Email Address:	Click or tap here to enter text.
	Contact Phone No.:	Click or tap here to enter text.

 

1.4  Hire Fee (see website for scale of charges: https://www.cropredyvillagehall.org.uk/Booking/)

 

	Hourly Hire Fee: or	Click or tap here to enter text.
	Daily Fee for Villagers and Village Organisations: (6 hours at applicable rate)	Click or tap here to enter text.
£50 deposit required from all Private Hirers.		Click or tap here to enter text.

1.5        Purpose/description of hiring:

Click or tap here to enter text.

            Is this a Public or Private event?  Choose an item.

 

1.6        Is food (other than biscuits/cakes) to be provided at the event?  Choose an item.

 

2.0   The Village Hall has a Premises Licence authorising the following regulated entertainment and licensable activities at the times indicated.  Please confirm which licensable activities will take place at your event:

 

Activity	The hall is licensed for	Times for which the activity is licensed	Indicate activities to take place at your event
a. The performance of plays	Yes	11am to 11.45pm	Choose an item.
b. The exhibition of films	Yes	11am to 11.45pm	Choose an item.
c. Indoor sporting events	Yes	11am to 11.45pm	Choose an item.
d. Boxing or wrestling entertainment	No		No
e. The performance of live music	Yes	11am to 11.45pm	Choose an item.
f. The playing of recorded music	Yes	11am to 11.45pm	Choose an item.
g. The performance of dance	Yes	11am to 11.45pm	Choose an item.
h. Entertainments similar to those in e, f or g	Yes	11am to 11.45pm	Choose an item.
i. Making music	Yes	11am to 11.45pm	Choose an item.
j. Dancing	Yes	11am to 11.45pm	Choose an item.
k. Entertainment similar to those in i – j	Yes	11am to 11.45pm	Choose an item.
l. The provision of hot food/drink after 11pm	No		No
m. The sale of alcohol1	No		Choose an item.

 

2.1    Have you indicated at 2.0(m) that alcohol will be available at your event? Choose an item.

If you answer Yes to the above question, you will need to seek written permission from the Management Committee before applying for a Temporary Event Notice^[1] (TEN) to be given for the event, as detailed in the footnote below.

 

3.0    The Hirer agrees with the Village Hall to be present (by its authorised representative, if appropriate) during the hiring and to comply fully with this Hire Agreement.

 

4.0    It is hereby agreed that the Standard Conditions of Hire[2] together with any Special Conditions of Hire shall form part of the terms of this Hiring Agreement unless specifically excluded by agreement in writing between the Village Hall and the Hirer.

 

5.0   None of the provisions of this Agreement are intended to or will operate to confer any benefit pursuant to the Contracts (Rights of Third Parties) Act 1999 on a person who is not named as a party to this Agreement.

 

6.0   To request a booking, please send this completed form to bookings@cropredyvillagehall.org.uk

 

 

 

All bookings must comply with the Conditions of Hire².

 

Have you read and agree to comply with the Conditions of Hire?  Choose an item.